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University Policies

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All research involving human subjects that is conducted at or sponsored by the University of Illinois at Urbana-Champaign, whether funded or unfunded, and whether conducted by Illinois faculty or others, must comply with applicable policies for the protection of human subjects. Under a formal assurance made by the campus and approved by the federal Office for Human Research Protections (OHRP), and per federal regulations, the Institutional Review Board (IRB) is given broad authority and wide-ranging responsibilities for ensuring the ethical and legal conduct of human subject research at Illinois.

  • Research in educational settings require special conditions be put in place to ensure the safety and welfare of student participants. Issues particular to students in grades K-12 include gaining access to school sites and obtaining parental consent and child assent for students under the age of majority at the study location (in most instances this will be 18 years of age but this can differ based on local and state regulations and interpretation).

  • The IRB is charged with minimizing the risk of harm and maximizing the benefits to human research subjects. One potential risk to consider is the risk caused by radiation exposure to an embryo/fetus if a pregnant person is included in a research protocol. Pregnant persons are excluded from almost all research protocols involving radiation exposure as to minimize risk. However, questions have been raised about the manner for determining pregnancy status for a person with child-bearing potential, as well as the need for these people to share equally in the benefits of research.

  • International human research refers to research conducted outside the United States using participants from the local community. Such research involving UIUC investigators remains subject to the review and approval authority of the UIUC IRB and the obligations under the registration of the UIUC Federal Wide Assurance with OHRP. This Policy & Procedure applies to all on-going and future human participant research projects conducted by UIUC faculty, staff, or students or by anyone conducting a research activity supported by UIUC.

  • Researchers are charged to protect the privacy of research participants and confidentiality of their data per federal regulations and must abide by the State of Illinois Abused and Neglected Child Reporting Act, 325 ILCS 5/1. In addition to these federal and state laws, the University of Illinois has adopted a Protection of Minors Policy that requires university personnel to report any suspected abuse or neglect to the University of Illinois Police Department. The University Police also has information regarding Interacting with Minors that may apply to human subject research., e.g., a single investigator should avoid being alone with a minor in an enclosed space. This guidance is meant to help researchers recognize events and circumstances that must be reported to authorities for protection of minors.

  • The DMI staff can build random samples for survey research projects using complex criteria for Urbana Campus faculty or students. More information about the services offered by DMI and a link to the DMI Online Request Form is: http://dmi.illinois.edu/datarequests.htm#dataretrieval. For questions regarding services provided by DMI, contact Amy Edwards. 

  • These guidelines are intended to provide information about employees’ conduct when working or engaging with minors so that the university may maintain high standards of professional and moral behavior.

  • OPRS and the IRBs follow the Policy and Procedure Manual when reviewing new and ongoing research. The Policy and Procedure Manual is available for review by the research community. Please note the current manual is being revised in light of changes to federal and international regulations and a new version will be made available when complete.

  • Box is now available for storing Protected Health Information. Individuals who would like to use Box to store PHI, may only do so in a provided Box Health Data Folder. A request for a Box Health Data Folder can be submitted here. Researchers are responsible for following set policies and guidance listed at the previous webpage.

  • The Biomedical Imaging Center (BIC) at the Beckman Institute is a state-of-the-art biomedical imaging facility that researchers on campus can utilize.

  • The general statement of policy outlines the University of Illinois at Urbana-Champaign's basic responsibility to ensure the protection of human subjects and is applicable to all research involving human subjects.

  • On an annual basis, the University will perform a review of the human research protections program. The OPRS staff will conduct audits of ongoing research when directed by the IRB for reasons such as complaints or allegations of non-compliance. 

  • Research activities that are designed as part of a course requirement for purposes of learning experience only and are NOT designed to develop or contribute to generalizable knowledge MAY not require IRB review and approval. 

  • Recruitment of students from courses taught by the investigator may raise special ethical concerns. The primary issue with gathering data from one's own course is the potential for perceived coercion. 

  • There are ethical guidelines that govern all research involving student subjects. Campus policy governs the use of students in research and are intended to assist researchers in understanding and applying those campus policies. 

  • In an effort to reduce survey fatigue all surveys, studies, assessments, evaluations, or research involving University of Illinois students is to be registered with the Office of the Dean of Students through the Student Affairs Research Approval (SARA) process. This process is overseen by Dr. Beth Hoag and approved by the Dean of Students, Kenneth T. Ballom.

  • University students and employees may volunteer or be recruited as potential subjects; however, additional safeguards are required for these subjects.

  • The Office of Business and Financial Services provides guidance and procedures for making payments to human subjects for their participation in a research project or program. 

    Compensating Human Participants FAQs

  • Health and Human Services (HHS) requires additional financial disclosure and training for anyone involved in the design, conduct and analysis of PHS-funded research, including PIs, co-PIs, academic professional research staff, postdoctoral research associates, and graduate research assistants.

  • Campus Administrative Manual: The policy describes the role of the Institutional Review Boards and the responsibilities of the investigators engaged in university-sponsored research activities involving human subjects, human tissues, or medical records of human subjects.

  • Campus Administrative Manual: This policy establishes the role and responsibilities of a Principal Investigator; the categories of appointments for those individuals who are eligible to serve as a Principal Investigator; and an approval procedure to allow those individuals who are not included in the default categories to serve as Principal Investigators.

  • University Office of Human Resources and University Ethics Office: This policy outlines general requirements and safeguards the University has adopted with the intention to better protect minor children when they are on University premises participating in University programs and activities designed to include minors, or when they are in the care of University staff.

  • Office of the Vice President for Academic Affairs: The external activities of University employees can lead to conflicts of commitment or interest with regard to one's university responsibilities. This policy provides a general framework against which the propriety and advisability of non-university activities can be measured and monitored.

  • Full disk encryption (FDE) helps prevent unauthorized access to data stored on a device if that device is lost or stolen. As of January 1, 2013 all University owned laptops must be encrypted with FDE, per the laptop standard.